About us:
We believe the best performances are yet to come.
But somewhere on our quest to produce more ambitious shows, we got lost in spreadsheets. We suspect your calling isn’t so much copying data between cells, but instead something to do with bringing great works to life.
That’s why we built Prospero – to give fellow artists like you a leg up in mounting incredible shows.
Prospero is a scheduling, production, and venue management platform built for performing arts organisations such as theatres, dance companies, orchestras, and arts centres. It replaces spreadsheets, emails, and disconnected tools with a single, shared system that keeps everyone aligned.
At its core, Prospero acts as a centralised, real-time calendar for the entire organisation. All activity – rehearsals, performances, meetings, classes, and space bookings – is managed in one place. Users can switch between clear, intuitive views (daily, weekly, monthly, or list), making it easy to plan both strategically and in detail. A key differentiator is its modern, user-friendly interface, designed to be easy to learn and quick to navigate, even for non-technical teams.
Each event holds rich, practical detail, including locations, projects, people, tags, files, and other resources, so schedules show not just when something happens, but also who is involved and what is required. Built-in conflict detection automatically flags double bookings before they become problems.
Prospero also delivers tailored schedule views for different teams. Actors, dance company, marketing, facilities, philanthropy – the schedule administrators allow each department to see exactly what they need. These views can be shared via live, always-updated links, ensuring everyone is working from the latest information without extra effort.
Communication is embedded directly into the workflow. Admins can comment on events, assign tasks, and track updates in context, reducing reliance on email and keeping conversations tied to the schedule itself.
A major strength is Prospero’s seamless, two-way integration with Google Calendar and Outlook, allowing users to keep personal and organisational schedules perfectly in sync something many other solutions struggle to do cleanly.
In addition, custom booking forms streamline space requests, while features like digital display (TV) mode, resource tracking, and professional PDF exports support day-to-day operations.
Overall, Prospero stands out for its clarity, ease of use, and real-time collaboration, helping performing arts organisations manage complex schedules more efficiently and with fewer errors.
Company Address:
3026, 44th Ave. W
Seattle, WA 98199
United States of America
Our Services:
Discover Prospero: Modern Scheduling for the Performing Arts
Join us at our stand to see how Prospero is transforming scheduling, production, and venue management for performing arts organisations, whether you’re a theatre, dance company, orchestra, or arts centre.
We’ll be showcasing our intuitive, easy-to-use platform designed to replace spreadsheets and outdated systems with a centralised, real-time schedule that keeps your entire organisation aligned. Explore how you can manage rehearsals, performances, spaces, people, and resources all in one place – without the usual complexity and steep learning curve.
See first-hand how Prospero stands out with its clean, modern interface, making it simple for every team member to get up and running quickly. We’ll also demonstrate our seamless Google Calendar and Outlook integrations, ensuring your schedules stay perfectly in sync across your organisation.
At the stand, you can:
Get a live demo tailored to your organisation
Ask questions about your current scheduling challenges
Learn how to reduce conflicts, save time, and improve communication
Explore custom booking workflows and shareable live schedule views
Whether you’re managing a single venue or a complex organisation, Prospero helps you plan with clarity, collaborate in real time, and avoid costly errors.
Come and see how scheduling can be simpler, smarter, and more transparent.
Watch the Prospero Case Study: The Washington Ballet
Look into our venue hire